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Bookkeeping & Transaction Coding

Every business transaction recorded, evidenced and coded to the right account and tax code each week, with rules, checks and a clean handover to your accountant.

Free · Mac (Apple silicon) and Windows · v1.0.0 · Other platforms

Then open the Marketplace in the app, search for Bookkeeping & Transaction Coding, and click Install. It goes into your own files, and works offline from then on.

Before you start: this plan is general information to help you organise your own money decisions. It is not financial, investment, tax or legal advice. Check decisions that matter with a qualified, licensed adviser in your country, and remember that investing and trading can lose money.

What it installs.

1

Pillar

1

Area

50

Projects

205

Starter tasks

🧾 Finance & Accounting

Bookkeeping & Transaction Coding

Recording and coding every business transaction against the chart of accounts so the ledger stays accurate week to week, for owners and bookkeepers.

  1. Business and personal money separated
  2. Cash or accrual recording basis decision
  3. Source document filing system
  4. One-page transaction coding guide
  5. Uncategorised and suspense account cleared
  6. Sales tax codes on every transaction
  7. Bookkeeping backlog catch-up plan
  8. Owner's drawings and loan account set up
  9. Grey-area coding questions agreed with the accountant
  10. Weekly bank feed coding session
  11. Bank rules for repeat transactions
  12. Receipt matching and missing receipt chase
  13. Monthly miscoding scan of account totals
  14. Transfers between your own accounts
  15. Petty cash book
  16. Daily takings record for cash and card sales
  17. Loan and finance repayment splits
  18. Payroll journal posting after each pay run
  19. Coding queries list for the accountant
  20. Lock dates on coded months
  21. Debits and credits for business owners
  22. Capital or expense coding test
  23. Split transactions and mixed-use costs
  24. Refunds, credit notes and chargebacks
  25. Annual subscriptions and prepaid costs
  26. Foreign currency transactions at the right rate
  27. Reading the general ledger for errors
  28. Manual journals with narration and evidence
  29. Recoding last year's miscoded history
  30. Auto-categorisation accuracy check
  31. Coding decision tree for awkward spend
  32. Location and department tags applied at coding
  33. Coding accuracy sample each month
  34. Bookkeeping records retention schedule
  35. Customer deposits and advance payments
  36. Year-end bookkeeping handover to the accountant
  37. New financial year bookkeeping set-up
  38. Ledger detail ready for a lender or investor
  39. Coding through a business bank account switch
  40. Coding grants, insurance payouts and one-off receipts
  41. Freelancer books in thirty minutes a week
  42. Side business kept apart from household money
  43. Founder-paid costs and pre-trading expenses
  44. Partner or family member helping with the books
  45. Seasonal business coding through peaks and quiet months
  46. Bookkeeper onboarding a new client ledger
  47. Final bookkeeping when winding down a business
  48. Multi-client coding workflow for bookkeepers
  49. Reverse charge and imported services coding
  50. Coding handover manual for cover and new hires

Where it starts.

Each project arrives with its purpose, milestones and first tasks written out. Here is how the first three read.

Business and personal money separated

Mixing personal shopping and business spending on one account is the single biggest cause of slow, wrong bookkeeping, because every line needs a judgement and a question. Running all business money through accounts and cards used only for the business means the bank feed is already ninety per cent business, and the rest is easy to spot and code to the owner.

First tasks

  • List every payment that leaves or arrives in the current account in a typical month
  • Mark each one as business, personal or mixed
  • Move business subscriptions and direct debits to the business card
  • Give customers the business account details on the next invoice
  • Write down the wrong-card rule and keep it with your coding guide

Cash or accrual recording basis decision

Cash basis records income and costs when money moves, while accrual basis records them when the invoice or bill is raised, and the choice changes how every sale and purchase is entered. Some tax authorities let small businesses choose and others require accruals above a turnover limit, so agreeing the basis with your accountant before coding another month avoids rework at year end.

First tasks

  • Check whether your software is set to cash or accrual reporting today
  • Ask your accountant which recording bases your business is allowed to use
  • Note how your sales tax scheme interacts with the basis you prefer
  • Record the chosen basis and its start date in the coding guide

Source document filing system

Every coded line in the ledger should point to a receipt, bill, invoice, statement or contract that proves it, and without one the entry is a guess the tax authority can reject. Deciding once where each type of document lives, how it is named and how it reaches the ledger turns the year-end hunt into a search box.

First tasks

  • List where bills, receipts and statements arrive today: email, post, apps, portals
  • Create one folder per year with subfolders for sales, purchases, bank and payroll
  • Agree a file naming pattern and rename the last month of documents to it
  • Set up an email forwarding address or folder for supplier bills
  • Box this year's paper receipts by month

Make it yours.

Install Bookkeeping & Transaction Coding, then tell Aurum the date you're aiming for. It checks whether the plan fits the weeks you actually have.

Free · Mac (Apple silicon) and Windows · v1.0.0 · Other platforms

Blueprints are general information to help you organise your own work. They are not medical, financial, legal or other professional advice. See the Terms.